Document number: 12015

 

To attend a WebEx meeting, a user does not need a user name or password. Only people who will be hosting or creating WebEx meetings need a WebEx user name and password.

An invitee will usually receive an e-mail invitation from the person hosting the meeting with the meeting specifics such as the date and time, meeting number, password and if it is an unlisted meeting. If the invitation states that registration is required, the attendee must register prior to attempting to join the meeting.

Registering for a WebEx meeting.

To join a WebEx meeting:

1. Launch PeopleSoft's WebEx site at http://peoplesoft.webex.com.

2. Enter the meeting number provided by the meeting host when prompted and click the Join Now button.
   
   If the meeting has not yet started, a message will appear that says, "The meeting is not in progress. The meeting you are trying to join is not currently in progress. Please contact your host to obtain more information about the meeting." Wait a few minutes for the host to start the meeting and try to join again.
   
   
3. Join Meeting: [meeting name] window:
   • Your name: Enter the attendee's name..
     
   • E-mail address: Enter the attendee's e-mail address.
   • Meeting password: Enter the meeting password provided by the meeting host.
     
     
   • Get Info button: Provides information about the meeting such as the meeting description, host, and other details.
     
     
4. Click OK.
   

The meeting will now open and the user will be listed as an attendee.

 

 

 

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If the invitation to the WebEx meeting states that registration is required, the attendee must register prior to attempting to join the meeting.

To register for a WebEx meeting:

1. Click the link in the invitation received for the WebEx meeting.
   
   
2. Register for [meeting name]: All information is required for registration.
   
   
   • First name: Enter the invitee's first name.
   • Last name: Enter the invitee's last name.
   • E-mail address: Enter the invitee's e-mail address.
     
     
3. Click the Register Now button.

The Registration Confirmed page will appear once the invitee has registered. This page contains most of the meeting information with the exception of the password. The invitee will get the meeting password in the e-mail confirmation of their registration.

Note: The e-mail confirmation of the registration is generated when the meeting host accepts the invitee's registration request. If the invitee has not received the e-mail confirmation with the meeting information including the password, they should contact the meeting host to ask them to accept the registration request immediately.

Once the invitee receives the registration confirmation, they should follow the steps outlined on the previous page for how to join the meeting.

 

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Created by the PeopleSoft Knowledge Management Team.
Copyright © 2001 All rights reserved.
Created: sak 01/03/2001
Revised: dcb 12/17/2002
Reviewed: 11/25/2002