Document number: 16009

 

Personal stationery can be created in Lotus Notes for messages that the format, text or recipient list is used over and over in Lotus Notes. The Memo and Personal stationery forms show in two separate sections in the stationery view of the mail file.

Creating Memo stationery.

Creating Personal stationery.

Once memo or personal stationery has been created, new messages can be created using the saved stationery forms. For information on how to create a new message using memo or personal stationery, click here.

 

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To create Memo stationery:

1. Open the Lotus Notes mail file.

2. Click the Stationery view in the left hand navigation panel.

3. Click the New Stationery button and select Memo Stationery from the drop down list.

4. Create a message with a format that will be used over and over.

• Most graphics and type styles will work.
• Names of people or groups may also be added in the To:, cc: or bcc: fields.

• A subject can also be added in the Subject: field if the subject will always remain the same.

5. Click the Save button.

6. Type a unique name for the stationery in the What would you like to call this stationery? field.

7. Click OK.

The stationery will be saved in a section titled Memo Stationery in the Stationery view of the mail file.

 

Click here to return to the beginning of this document.

 

 

 

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To create Personal stationery:

1. Open the Lotus Notes mail file.

2. Click the Stationery view in the left hand navigation panel.

3. Click the New Stationery button and select Personal Stationery from the drop down list.

4. Click in the header field (between the first set of gray brackets) and compose a heading which will remain the same on all future uses of this stationery.

• NOTE: Items placed in the header field will appear at the beginning of the text field of the message sent. It will not replace the letterhead.

5. Click in the footer field (between the bottom gray brackets) and type a signature line or closing which will remain the same on all future uses.

6. Click the Save button.

7. Type a unique name for the stationery in the What would you like to call this stationery? field.

8. Click OK.

The stationery will be saved in a section titled Personal Stationery in the Stationery view of the mail file.

 

Click here to go back to the beginning of this document.

 

 

 

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To create a message using Memo or Personal stationery:

1. Open the Lotus Notes mail file.

2. Either of the following may be done to use the stationery for a new message:

• From the Inbox: Click the Tools button and select New Memo - Using Stationery from the drop down list.

• From the Stationery view: Click the New Memo button and select New Memo - Using Stationery from the drop down list.

3. Double click on the name of the stationery to be used and the stationery form will open.

4. Create the message using the stationery form and send in the usual manner.

The message has been sent using the stationery chosen.

 

Click here to return to the beginning of this document.

 

 

 

 

 

 

 

Created by the PeopleSoft Knowledge Management Team.
Copyright © 2002 All rights reserved.
Created: dcb 09/30/1997
Revised: dcb 01/22/2002
Reviewed: 11/08/2004