Document number: 16148

 

Contacts in the Personal Address Book in Lotus Notes can be formatted either by - FirstName LastName or LastName, FirstName. This can be changed if a different format is preferred.

To change the format for new entries in the Personal Address Book:

1. Open the Personal Address Book.

2. Click the Tools... button and select Preferences... from the drop down list.

3. Select the radio button for the preferred format in the "Newly created Contacts should have names formatted as:" section.

   • If the preferred format is already selected, click the other format and then reselect the preferred one.

4. Click the Save and Close button.

Future entries will be created in the format saved.

To change the format for existing contacts, an entry has been added to the Lotus Notes Software Library with a button that can process the change. This way, each entry does not need to be manually updated individually.

Changing the format of existing Personal Address Book entries.

 

 

 

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To change the format of existing Personal Address Book entries:

1. Open the Software Library database in Lotus Notes.

• To go directly to the entry in the Software Library, click here. Skip to step 4 below if going directly to the entry.

2. Click the Standard Software Package Installs button.

3. Find the entry named Lotus Notes Contact Sorting and double click to open it.

4. Click the button for the format desired:

   • Update Contacts to LastName FirstName format: Existing contacts will appear as last name followed by first name.

   • Update Contacts to FirstName LastName format: Existing contacts will appear as first name followed by last name.

5. A pop up window will appear that says, "This button will update the Display Preference of your Contacts to '(format selected)'. Would you like to continue?" Click Yes to continue.

The button will now update all existing contacts to the format selected. Depending on the number of existing contacts in the Personal Address Book, this may take several minutes. When all contacts have been updated, a window will appear that says, "Complete." Click OK to close the window.

NOTE: If the Personal Address Book is open while the update is being processed, press the {F9} key to refresh the view once the process is complete.

 

Click here to return to the beginning of this document.

 

 

 

 

 

 

 

Created by the PeopleSoft Knowledge Management Team.
Copyright © 2001 All rights reserved.
Created: dcb 11/01/2001
Revised: dcb 12/07/2001
Reviewed: 08/19/2004