The Enterprise Webcast (Interwise) Communications Center

The Enterprise Webcast (Interwise) Communications Center

Document number: 16187

The Enterprise Webcast (Interwise) Communications Center is the main portal where users can customize their profiles, schedule future iMeetings, create instant iMeetings and join an iMeeting .

After logging in to the Communications Center, the main page will welcome the user. For more information, see Eureka! document 16181 - How to access the PeopleSoft Enterprise Webcast (Interwise) Communications Center.

The Communications Center consists of three different areas. Click a link below for a description of the components of a specific area:

Left hand navigation panel
Tabs - Catalog and Calendar
Links: Click one of the links at the top of the page to launch a new browser and open the site requested - PeopleSoft.com, Planet or Eureka.

If you'd like additional information about Enterprise Webcast, see the Employee Resources > Training site on Planet PeopleSoft. This site contains links to several resources including a QuickStart Guide and Seminars OnDemand.

The left hand navigation panel has the links to many actions a user can perform from the Welcome portal.

Create iMeeting Now: An instant or immediate iMeeting can be created.
See Eureka! document 16184 — How to create an iMeeting via Enterprise Webcast (Interwise).
Join iMeeting Now: An iMeeting can be joined. A separate pop up window will appear so the Event ID can be entered. It is required in order to join the meeting. An iMeeting may also be joined by clicking the link in the invitation.
See Eureka! document 16183 — How to join an Enterprise Webcast (Interwise) iMeeting.
+ iMeeting: Click the + symbol to expand the options.
New: A scheduled or instant iMeeting can be created.
Join: An iMeeting can be joined by entering the Event ID when prompted. It is required in order to join the meeting.
Getting Ready: This allows a user to make sure that their computer is ready for an event. The computer can be checked, the latest software installed or a demo viewed.
Your Information: The default password can be changed by entering the current password in the Old Password: window and the new password in the New Password: window. The new password must be confirmed in the Confirm Password: window. Once the old and new passwords have been entered, click the Submit button and it will be updated.
Tools:

Microsoft PowerPoint Viewer: This is for users who do not have PowerPoint. Because Microsoft Office is part of the standard build at PeopleSoft, this option should not be used.
Participant Application: The PeopleSoft Enterprise Webcast participant software can be installed if needed. Click Y es when prompted to trust content from InstallShield Software Corporation and then click the InstallShield wizard button. The installation will proceed from there.

Click Next> when the Welcome to the InstallShield Wizard for Interwise Participant screen appears.
Click Yes to accept the license agreement to begin the installation.
Click Finish when the installation has completed.
Click the Continue button to complete the software installation.

Outlook AddIn: Lotus Notes is the supported e-mail application at PeopleSoft. This option should not be used.
Overview Page

Materials: Additional materials for upcoming iMeetings or recorded materials from past meetings can be viewed.
- View: Lists the materials that the user has previously uploaded from the Materials tab for the live event.
- Delete: A person can delete the event materials that they have previously posted.
  1. Select a specific keyword or None to list all documents in the Select Keyword for Event Materials: window and click the Next button.
  2. Click the down arrow in the Select Event Materials: window to list all items the user has posted.
  3. Single click on the item that should be deleted and click Next.
  4. A prompt will appear that says, "Are you sure you want to DELETE these Event Materials?"
    - Yes: The materials will be deleted. A pop up window will appear with the following warning: " The Event Materials are associated with the past Events listed below. If you choose to delete the Event Materials, users might not be able to play recordings of those Events. {Event Name(s)} Do you want to continue anyway?" Click OK to continue with the deletion. Click Cancel to cancel the deletion.
    - No: The deletion will be canceled. A pop up window will appear that says "Event Materials not deleted!"

Click here to return to the beginning of this document.

The Communications Center has two ways to view event information - the Catalog and the Calendar.

Catalog: The Catalog lists all open invitation events posted by administrators or only those meetings that the user has created, has been invited to, or set to be open or require registration. Other closed Meetings created by other users will not appear. An iMeeting is always a closed meeting by default.

Sorting: The events can be sorted by event type. To view a specific type of event, click the category that the event falls into. The default is to list All events:

iMentoring: Training or mentoring events typically hosted by a Subject Matter Expert with a small group focus.
iMeeting: Interactive online meeting.
iClass: Online training classes.
iSeminar: For seminars such as those hosted by PeopleSoft Advisor.
iCast: Large scale events.

The events can also be sorted by Name, Department, Type, Date & Time or Moderator. Click the column header to sort by that criteria.

Searching: A search can be done within the events displayed. Select the events that should be searched by clicking the down arrow in the Search in: window and type a key word in the blank window. Click the Go button to begin the search.

Calendar: The event Calendar can be viewed in a daily, weekly or monthly format.

To view the complete details for an event, click the event name. An Event Details window will appear that shows the event length and other comments describing the event.

Click here to return to the beginning of this document.