Getting started with Lotus Notes for PGS

Getting started with Lotus Notes for PGS

Document number: 16240

You now have access to Lotus Notes databases and email. This document discusses the PSC Library and PSC elective Notes distribution lists which are two of the more common ways that PGS shares information.

PSC Library - has information on PSC Library subscriptions as well.

PSC elective distribution lists

For a complete list of major PGS knowledge sources, see the PGS Getting Started page in InfoSphere. For questions, send a note to Ask KM.

For additional information on Lotus Notes, see the list of Eureka! documents referencing Lotus Notes "how to" instructions and troubleshooting information.

The PSC Library database is the home of all consultant created tips and techniques, including former JDE white papers. This important library is now available for former JDE staff to access and contribute to. For more details, see the Help page in the PSC Library.

Adding the PSC Library database to your workspace:

Accessing the database via the Intranet: For those who find working on the web more convenient, there is also a web version (also on InfoSphere) of the database. It often is faster and you can do everything on the web based version that you can do on client with the exception of posting to Admin topics.

Performing complex searches and searches on attachments: To perform more complex, faster searches and searches on attachments, you should use the database located on the PSPAPPS2/PeopleSoft server or the web version.

Optimal performance using the Lotus Notes client: To ensure the best possible performance when accessing the database from the Lotus Notes client, you should add the database from either the PSPAPPS2/PeopleSoft server or the application server that is closest to your location:

Select F ile from the menu bar.
Select D atabase from the drop down list and select O pen... from the next drop down list.

Server: Enter either PSPAPPS2 or the application server nearest your location and click the Open button. The servers are listed in the chart below:

Location - Server Name	Location - Server Name
Amsterdam - AMS_MAIL1/Ams/PeopleSoft	Atlanta - ATLAPPS1/ PeopleSoft
Chicago - ChiApps1/PeopleSoft	Dallas - DAL_MAIL1/Dal/PeopleSoft
Denver - DenApps1/PeopleSoft	Germany - DEU_MAIL1/Deu/PeopleSoft
France - PAR_MAIL1/Fra/PeopleSoft	Pleasanton - PSPAPPS2/Ple/PeopleSoft
Pleasanton - PSPAPPS3/PeopleSoft	Pleasanton - PSPAPPS5/PeopleSoft
Pleasanton - PSP_APPS1/Ple/PeopleSoft	Singapore - SGP_MAIL1/Sgp/PeopleSoft
Australia - SYD_MAIL1/Aus/PeopleSoft	Teaneck - TEA_MAIL1/Tea/PeopleSoft
Japan - TOK_MAIL1/Jpn/PeopleSoft	Toronto - TOR_MAIL1/Tor/PeopleSoft
EMEA - UK_MAIL1/UK/PeopleSoft	Vancouver - VAN_MAIL1/Van/PeopleSoft

Scroll to the PSC folder and double click to open it.
If you are adding the database from PSPAPPS2, scroll to the Fulcrum folder and double click to open it.
Scroll in the list of databases until you see PSC Library and double click to open it.

The database will now open. If the "About the PSC Library" document appears, press the {Esc} key to close it after reading it. A bookmark for the PSC Library database will automatically be created in the Databases bookmark folder with the blue book on it. You can open the database in the future by clicking the bookmark.

You may subscribe to PSC Library postings based on specific criteria that you request. For information on how to subscribe to PSC Library postings, click here.

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You may subscribe to PSC Library postings based on any field in the posting form.

To create a subscription:

Select C reate from the menu bar and select S ubscription... from the drop down list.

Click in the box next to one or more of the subscription criteria - Authors, Subject or Size.

Example: If you want to subscribe to any postings about CRM, select Subject and enter CRM in the blank window. Any postings added to PSC Library with CRM in the Subject field will be sent to you via your subscriptions database. For more subscription options, use advanced formulas.

Advanced Formulas: You may also use the advanced selection formula and then use a variety of specific subscription parameters.

The subscription request has now been created.

To view the new items that meet your subscription criteria, you need to add the Headlines database to your workspace.

To add the Headlines database to your workspace:

Select F ile from the menu bar.

Select D atabase from the drop down list and select O pen... from the next drop down list.

Single click on Headlines in the Da tabase: window and click the Open button.

The database will now open. If the "About Headlines" document appears, press the {Esc} key to close it after reading it. A bookmark for the Headlines (subscriptions) database will automatically be created in the Databases bookmark folder with the blue book on it. You can open the database in the future by clicking the bookmark.

You may set the results expiration to delete subscriptions after a certain number of days, or not at all. The default may be set to delete after a certain number of days so you want to make sure you double check that.

Click here to return to the beginning of this document.

In addition to role and location based distribution lists (d-lists) that you should automatically be added to, you may also request to be added to product-based d-lists. These product-based d-lists are used to communicate with and learn from your colleagues who also request to be added to these d-lists.

For information on how to submit a group modification request so that you can be added to a group, see Eureka! document 12052 — How to use Group Modifications in NorthStar (create a new request - add an individual to Lotus Notes distribution group(s) link). After your request(s) is submitted, you will receive an e-mail notification with a link so that you can check the status of whether your request has been approved or if you have been added to the group yet.

The product-specific distribution lists you may be interested in are shown in the following charts:

Product Line:

Distribution list name Distribution list name

PSC-Asset Lifecycle Management-Enterprise1 PSC-FM-Enterprise1

PSC-Project Management-Enterprise1 PSC-HCM-Enterprise1

PSC-CRM-Enterprise1 PSC-SCM-Enterprise1

PSC-SRM-Enterprise1 PSC-AppConnect-Enterprise1

PSC-PeopleSoft World

Product:

Distribution list name Distribution list name Distribution list name Distribution list name

PSC-Portal-Enterprise1 PSC-Extended Process Integration-Enterprise1 PSC-Extended Business Processes-Enterprise1 PSC-Adapters-Enterprise1

PSC-Content Management-Enterprise1 PSC-Content Mgmt for Implement-Enterprise1 PSC-Advanced Planning Agent-Enterprise1 PSC-CRM Analytics-Enterprise1

PSC-Multichannel Contact Center-Enterprise1 PSC-Customer Self-Service-Enterprise1 PSC-Field Service Management-Enterprise1 PSC-Financial Services Client Center-Enterprise1

PSC-Marketing Automation-Enterprise1 PSC-Mobile Sales Force-Enterprise1 PSC-Partner Relationship Management-Enterprise1 PSC-Sales Force Automation-Enterprise1

PSC-Storefronts-Enterprise1 PSC-Address Book-Enterprise1 PSC-General Accounting-Enterprise1 PSC-Accounts Payable-Enterprise1

PSC-Accounts Receivable-Enterprise1 PSC-Advanced Cost Accounting-Enterprise1 PSC-Cash Basis Accounting-Enterprise1 PSC-Financial Planning and Budgeting-Enterprise1

PSC-Financial Reporting-Enterprise1 PSC-Multi-Currency Base-Enterprise1 PSC-Time Accounting-Enterprise1 PSC-Time and Expense Management-Enterprise1

PSC-Financial Management-Enterprise1 PSC-Sales Management-Enterprise1 PSC-Procurement-Enterprise1 PSC-Inventory-Enterprise1

PSC-Manufacturing Management-Enterprise1 PSC-Advanced Cost Accounting-Enterprise1 PSC-Real Estate/Property Management-Enterprise1 PSC-Business Intelligence and Performance Management-Enterprise1

PSC-Homebuilder Management-Enterprise1 PSC-Human Resource Management-Enterprise1 PSC-Employee Management-Enterprise1 PSC-Benefits Administration-Enterprise1

PSC-Compensation Management-Enterprise1 PSC-Competency Management-Enterprise1 Performance Management-Enterprise1 PSC-Health and Safety Management-Enterprise1

PSC-History/Turnover Analysis-Enterprise1 PSC-Job Information-Enterprise1 PSC-Position Control-Enterprise1 PSC-Recruitment-Enterprise1

PSC-Payroll-Enterprise1 PSC-Time Accounting-Enterprise1 PSC-U.S. Payroll Processing-Enterprise1 PSC-Canadian Payroll Processing-Enterprise1

PSC-Australian/New Zealand Payroll Processing-Enterprise1 PSC-Employee Self-Service-Enterprise1 PSC-Manager Self-Service-Enterprise1 PSC-Change Management-Enterprise1

PSC-Contract/Service Billing-Enterprise1 PSC-Project Costing-Enterprise1 PSC-Real Estate Management-Enterprise1 PSC-Advanced Real Estate Forecasting-Enterprise1

PSC-Real Estate Analytics-Enterprise1 PSC-Real Estate Self-Service-Enterprise1 PSC-E-Procurement-Enterprise1 PSC-Procurement Management-Enterprise1

PSC-Supplier Self Service-Enterprise1 PSC-Demand Consensus-Enterprise1 PSC-Demand Planning-Enterprise1 PSC-Demand Management-Enterprise1

PSC-Production and Distribution Planning-Enterprise1 PSC-Production Scheduling — Discrete-Enterprise1 PSC-Production Scheduling — Process-Enterprise1 PSC-Strategic Network Optimization-Enterprise1

PSC-Content Management-Enterprise1 PSC-Agreement Management-Enterprise1 PSC-Inventory Management-Enterprise1 PSC-Product Data Management-Enterprise1

PSC-Requirements Planning-Enterprise1 PSC-Warehouse Management-Enterprise1 PSC-Transportation Management-Enterprise1 PSC-Accounts Payable-Enterprise1

PSC-Business Intelligence and Performance Management for Procurement-Enterprise1 PSC-Advanced Planning-Enterprise1 PSC-Logistics-Enterprise1 PSC-Customer Order Management-Enterprise1

PSC-Manufacturing-Enterprise1 PSC-Inventory Management-Enterprise1 PSC-Supply Chain Analytics-Enterprise1 PSC-Manufacturing Management-Enterprise1

PSC-Product Data Management-Enterprise1 PSC-Shop Floor Management-Enterprise1 PSC-Product Costing-Enterprise1 PSC-Manufacturing Accounting-Enterprise1

PSC-Quality Management-Enterprise1 PSC-Requirements Planning-Enterprise1 PSC-Order Promising-Enterprise1

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Distribution list name	Distribution list name
PSC-Asset Lifecycle Management-Enterprise1	PSC-FM-Enterprise1
PSC-Project Management-Enterprise1	PSC-HCM-Enterprise1
PSC-CRM-Enterprise1	PSC-SCM-Enterprise1
PSC-SRM-Enterprise1	PSC-AppConnect-Enterprise1
PSC-PeopleSoft World