How to use the Billable/ICPable Hours Inquiry

How to use the Billable/ICPable Hours Inquiry

Document number: 16810

A self-service inquiry has been provided in Time and Expense to provide the employee with a tool to obtain quarter-to-date detail for all Time Reports submitted. This tool also indicates if the hours reported are ICPable to the Consultant. This inquiry mirrors the quarterly ICP statements sent by HR.

Project Time Detail is broken down by project id, activity id, type of hours (Billable, Internal, Nonbillable) and number of hours.

Policy Time Detail is broken down by type of policy time and number of hours. This detail provides the most recent adjustments to Time, not simply the original time reported.

Features of the inquiry view

How to use the inquiry view

Features of the inquiry view:

Only Approved time reports will be in this view. Pending time reports are excluded from both the summary and the detail view.
Global billable employees.
Employee can only access his own information via the Administer Expense Functions menu path.
Managers can access their employees' information via the Audit Expense Functions menu path.
Determining ICPability of hours: This Inquiry View is based on the North America ICP SQR. International countries have access to this view and may it; however, they will need to make adjustments where the ICP rules for their country differ from North America.

The following rules are used when calculating ICP for North America:
- Billable projects: Automatically assume ICP credit.
- Nonbillable projects: Default is no ICP credit but may be overridden by Manager in ICP.
- Internal projects: Additional logic to check to see if the ICPable to Consultant checkbox is checked (IT_ICP_PAYOUT field on the project record). If checkbox is checked, assume ICP credit. If checkbox is not checked, no ICP credit is given.
- Policy Time: Automatically defaults to no ICP credit, as this time is classified as Nonbillable Hours.
- Project ID PSOFT 100023/Train ICP: This time is 50% ICPable. At this time, there is no maximum cap of hours enforced for this project/activity id. A ceiling of 40 hours will have to be monitored by the manager.
- Project is a Product Lead project: ICP credit is given. The 10 hr/month, 30 hr/qtr maximum cap of hours is not enforced in this view, but will have to be monitored by the manager.

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To use the inquiry view:

To access:
- Employee: Go to Home - Manage Expenses - Administer Expense Functions - Inquire - Billable ICPable Hours.
- Manager: Go to Home - Manage Expenses - Audit Expense Functions - Inquire - Billable ICPable Hours.
Search Page: A quarter runs from the first day of the first month to the last day of the third month. The calendar for this view is based on the HR calendar, not the Finance calendar. For example: Q1 information provides detail for January 1st through March 31st. Also, you may select either the previous quarter or the current quarter, which will return quarter-to-date details.
- Employee: On the Billable ICPable Hours Search page, your employee id will default. Select the quarter and year for which you would like to see Billable ICPable Hours information.
- Manager: On the Billable ICPable Hours Search page, you must enter the employee id of the employee for which you are wanting to see detail. Select the quarter and year for which you would like to see Billable ICPable Hours information.
Summary View: User will first be presented with a summary view that sorts all time reports, returning a total row for each time report for Billable, Nonbillable and Internal Hours. There are also quarterly totals (broken out by month) for Total Hours and ICP Hours.
Details: A user can click on the Details link to view hours submitted for each day, broken out by Billable, Nonbillable and Internal Hours. There is a separate row for each Project ID/Activity ID combination for Project Time. Policy Time is also identified by type of Policy Time. These hours are included as Nonbillable on the Summary View.

Details also indicate whether the hours are ICPable to the consultant and if the hours are on an adjusted Time Report. Only the most recently adjusted row of time will be provided. A Time Report that is flagged as an adjusted Time Report can indicate either a Prior Period Adjustment or a Project Manager Workbench Adjustment. Only dates with hours logged against them will show up in the detail.

Finally, there are also quarterly totals (broken out by month) for Total Hours and ICP Hours.

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