Document number: 17243

 

All fixed fee billing is based on the release of Milestone. The SCA will notify the Project Managers when a contract is Fixed Price and provide a list of Milestones.

In general, Fixed Priced Projects are ready for billing after:

• The customer has signed off that a milestone is complete
• The Project Manager or Project Administrator has marked the Milestone condition status complete and entered the date of completion
• Review and release the invoice using the Billing Worksheet.

Click the link for steps on each process listed below:

Milestone Management

Billing Worksheet

Percent Complete Worksheet

 

 

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Milestone Management

1. From the PGS Navigator, click the Milestone Management link.

2. Enter the Business Unit ID in the field titled Unit. You can enter the Business unit by typing into the field or you can use the lookup icon ( ) to search for your Unit ID.

3. Enter either the Contract Number or the Customer Number in the appropriate fields. Enter the number in directly or use the lookup icon to search for the number.

4. Click the yellow Milestone Search button. A list of all remaining milestones will appear in the lower portion of the page.

5. To update the status, click on the Conditions link. Use the drop down box to change the status from Ready to Completed.

6. A new box will appear under the Date Completed field. The date will default to today's date. If you need to change this date, use the calendar icon to enter the date this milestone was completed or enter in the date using the standard format of MM/DD/YYYY.

7. Click the yellow OK button.

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Billing Worksheet

1. From the PGS Navigator, click the Billing Worksheet link.

2. On the Billing Worksheet page, the Business ID field will default to the Business Unit you are assigned to. If you need to adjust this use the lookup icon to find the correct Business unit.

3. Use any of the remaining fields to narrow your search.

4. Click the small flashlight icon ( ) located to the right of the fields. This will display the Contract information.

5. If this price is correct, use the drop down box to set the Worksheet Action to Apprv.

6. If the price is not correct, use the drop down box to set the Worksheet Action to Del. If your action is delete, notify the Service Contract Administrator for this contract of your action. The SCA will need to make the corrections to the contract so the billing can be generated again.

7. Click the yellow Save button.

 

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Percent Complete Worksheet

If a Percent Complete Worksheet is required for a Fixed Price Contract, the SCA will have notified the Project Manager when the project was assigned and sent the worksheet template. Directions on completing this worksheet are located first page. Contact Service Finances if you need further instructions.

 

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Created by the PeopleSoft Knowledge Management Team.
Copyright © 2002 All rights reserved.
Created: jel 05/07/2002