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Entering a Contingent Worker in HRMS

Document number: 18162

 

 

After the requisition has been approved in eProcurement, you will need to add the contingent worker in HRMS. This will generate the contingent worker's ID (for information about this ID, see the Contingent Worker ID section below). For information on submitting the eProcurement requisition, see Eureka! document 18147 — Entering a new requisition for services.

Note: It may take up to 72 hours to enter the contingent worker's information in HRMS and generate an ID. You will not be able to order assets for the worker without this ID. Failure to complete the HRMS forms promptly could delay the worker's system access and equipment.

Select the contingent worker's location from the following list for detailed instructions on adding the contingent worker's information in HRMS:

 

 

Entering contingent worker information

Links to the HRMS forms, as well as policies and procedures for hiring contingent workers, are located on the Purchasing site on Planet PeopleSoft.

  1. Follow the steps below to navigate to the appropriate HRMS form:

    1. Log in to Planet PeopleSoft. For more information, see Eureka! document 15270 — Logging in to Planet PeopleSoft.

    2. Under Employee Resources, click Purchasing, Travel & Expense.

    3. Click Purchasing.

    4. Under Engaging Consultants, Contractors and Temps, click the appropriate location link.

      5. If resource is located in North America:

      1. Click North America.

      2. Review the information on this page, determine the type of contractor you need to hire, then click one of the following: Engaging a Consultant or Augmenting Your Staff.

      3. Review the instructions on this page, then click Contingent Worker Data Entry form.

      If resource is located in EMEA, JAPAC or LATAM:

      1. Click EMEA/JAPAC/Latin America.

      2. Click Contingent Resource Add Form .

      3. Click Contingent Worker Add Form.

  2. The following form will appear:

    3. All fields on the form are required, except the Vendor ID, which is applicable only to the CSP Community.

  3. After you have completed all required fields, click Submit. The information on the form is sent to HR for data entry. After this form is submitted and the data is entered in the HRMS, the contingent worker's unique identifier will be created.

Note: It may take up to 72 hours to enter the contingent worker's information in HRMS and generate an ID.

When the contingent worker has been entered in HRMS, the worker's sponsor (supervisor) will receive an email notification containing the worker's ID. Once the ID has been assigned, you can request a computer, telecommunications equipment, and network/application access for the contingent worker using the Manage Workforce tool in NorthStar. See Eureka! document 15382 — Manage Workforce feature in NorthStar web for more information.

If you need to update the information after it has been entered in HRMS, see Eureka! document 18164 — Updating contingent worker information in HRMS.

 

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Entering contingent worker information for Type II resource in EMEA, JAPAC, or Latin America

Links to the HRMS forms, as well as policies and procedures for hiring contingent workers, are located on the Purchasing site on Planet PeopleSoft.

  1. Follow the steps below to navigate to the appropriate HRMS form:

    1. Log in to Planet PeopleSoft. For more information, see Eureka! document 15270 — Logging in to Planet PeopleSoft.

    2. Under Employee Resources, click Purchasing, Travel & Expense.

    3. Under Engaging Consultants, Contractors and Temps, click EMEA/JAPAC/Latin America.

    4. Review the instructions on this page, then click Contingent Resource Add form.

    5. Click Non North American Type II Add form.

  2. The following form will appear:

    3. All fields on the form are required.

  3. After you have completed all fields, click Submit. The information on the form is sent to HR for data entry. After this form is submitted and the data is entered in the HRMS, the contingent worker's unique identifier will be created.

Note: It may take up to 72 hours to enter the contingent worker's information in HRMS and generate an ID.

When the contingent worker has been entered in HRMS, the worker's sponsor (supervisor) will receive an email notification containing the worker's ID. Once the ID has been assigned, you can request a computer, telecommunications equipment, and network/application access for the contingent worker using the Manage Workforce tool in NorthStar. See Eureka! document 15382 — Manage Workforce feature in NorthStar web for more information.

If you need to update the information after it has been entered in HRMS, see Eureka! document 18164 — Updating contingent worker information in HRMS.

 

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Contingent Worker IDs

All contingent workers are assigned IDs in HRMS (T followed by five digits, e.g., T12345). Contingent workers starting on or after Sept. 8, 2004 must use this ID to access PeopleSoft applications such as Time Reporting.

Note: If the contingent worker's resource type is changed in HRMS, the worker will be assigned multiple HRMS (T12345) IDs.

Contingent workers who started before Sept. 8, 2004 were also assigned network IDs (generally C1 followed by the worker's first initial and last name, e.g., C1psmith). These contingent workers should continue to use this ID for system access.

For more information on policies and procedures for hiring contingent workers, see the Purchasing site on Planet PeopleSoft.

 

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Created by the PeopleSoft Knowledge Management Team.
Copyright © 2004 All rights reserved.
Created: jw 09/01/2004

 

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