Document number: 81017

 

Entries can be added to the Personal Address Book for the Cisco 7940 IP phone so that they can be quickly looked up and the phone number dialed for frequently called people.

Adding a new entry to the Personal Address Book

Modifying an entry in the Personal Address Book

Deleting an entry from the Personal Address Book

The Personal Address Book is where Fast Dials are configured as well. Fast dial was added to permit up to 99 speed dial numbers.

Configuring Fast Dial numbers in the Personal Address Book

Deleting Fast Dial numbers

 

 

 

 

 

 

 

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To add a new entry to the Personal Address Book:

1. Log on to the Cisco CallManager at http://callmanager/ccmuser.
   For additional information, see Eureka! document 81014 — How to log on to the Cisco CallManager for the Cisco 7940 IP phone.
   
   
2. Click the Configure your Cisco Personal Address Book link.
   
   
3. Click the Add a New Entry link.
   
   
4. Complete the entry information as desired. The person's first and last name are required.
   Note: Be sure to enter "8" followed by "1" plus the area code (if necessary) for external numbers or a "6" followed by the office code for internal numbers if you want to be able to quickly dial them from your phone. Do not use any punctuation such as commas.
   
   
5. Click the Insert button.

The page will refresh and the following Status message will appear: Entry inserted into the Address Book successfully.

 

 

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An entry in the Personal Address Book can be easily edited.

To edit an existing entry in the Personal Address Book:

1. Log on to the Cisco CallManager at http://callmanager/ccmuser.
   
   
2. Click the Configure your Cisco Personal Address Book link.
   
   
3. Enter the Last Name, First Name or Nickname previously entered for the entry that will be edited and click the Find button. The names in the Address Book that match the search criteria will appear.
   
   
4. Click the link for the Last Name, First Name or Nickname for the entry that needs to be modified. The Modify an Address Book Entry page will appear for that name.
   
   
5. Make all changes needed for that entry and click the Update button.

The page will refresh and the following Status message will appear: Update completed successfully; Address Book Entry updated.

 

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Entries that are no longer needed in the Personal Address Book can be deleted.

There are two ways to delete an entry from the Personal Address Book:

• From the search page:
  1. Log on to the Cisco CallManager at http://callmanager/ccmuser.
     
     
  2. Click the Configure your Cisco Personal Address Book link.
     
     
  3. Enter the Last Name, First Name or Nickname previously entered for the entry that will be deleted and click the Find button. The names in the Address Book that match the search criteria will appear.
     
     
  4. Click in the box to the left of the name(s) that should be deleted so that a check mark appears. Multiple names can be selected for deletion at the same time.
     
     
  5. Click the Delete Selected button.
     
     
  6. A dialog box will appear that says, "You are about to delete [#] selected entries? This action cannot be undone. Continue?" Click OK.

  
  The page will refresh and the following Status message will appear: [#] item(s) successfully deleted from the Personal Address Book.

OR

• From the Modify and Address Book Entry page:
  1. Log on to the Cisco CallManager at http://callmanager/ccmuser.
     
     
  2. Click the Configure your Cisco Personal Address Book link.
     
     
  3. Enter the Last Name, First Name or Nickname previously entered for the entry that will be deleted and click the Find button. The names in the Address Book that match the search criteria will appear.
     
     
  4. Click the link for the Last Name, First Name or Nickname for the entry that will be deleted. The Modify an Address Book Entry page will appear for that name.
     
     
  5. Click the Delete button.
     
     
  6. A dialog box will appear that says, "You are about to delete this Address Book entry? This action cannot be undone. Continue?" Click OK.

  
  The page will refresh and the following Status message will appear: 1 item(s) successfully deleted from the Personal Address Book.

 

Click here to return to the beginning of this document.

 

 

 

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Fast dial numbers are configured like speed dial numbers so that they can be quickly dialed at the touch of a button.

To configure fast dial numbers:

1. Log on to the Cisco CallManager at http://callmanager/ccmuser.
   
   
2. Click the Configure your Cisco Personal Address Book link.
   
   
3. Click the Fast Dials link.
   
   
4. Click the Unassigned link next to the index number that the new fast dial should be associated with.
   If an index number that is currently being used needs to be updated with a different name or number, click the entry next to that index number.
   
   
5. Click the radio button next to Personal Address Book Entry and single click on the name of the person whose number will be associated with this fast dial index number.
   Note: If Enter a directory number is selected, the telephone number will appear on the Fast Dial index instead of the person's name and which phone type (work or home) it is.
   
   
6. Click the down arrow below "Choose a directory number for the selected Address Book entry" and select the phone number that will be associated with this fast dial index number.
   
   
7. Click the Insert button.

The item selected will now appear as a fast dial number in the index number assigned. Click the "x" in the upper right hand corner of the Fast Dial entry page to close that window.

 

Click here to return to the beginning of this document.

 

 

 

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Fast dial numbers that are no longer needed can be deleted.

To delete a fast dial number:

1. Log on to the Cisco CallManager at http://callmanager/ccmuser.
   
   
2. Click the Configure your Cisco Personal Address Book link.
   
   
3. Click the Fast Dials link.
   
   
4. Click in the box next to the entry that should be deleted so that a check mark appears. Multiple entries may be deleted at the same time by selecting each entry to be deleted.
   
   
5. Click the Delete Selected button located near the bottom of the page.
   
   
6. A dialog box will appear that says, "You are about to delete [#] selected entries(s). This action cannot be undone. Continue?" Click OK.

The page will refresh with the following Status message will appear: [#] item(s) successfully deleted from Personal Fast Dials.

 

Click here to return to the beginning of this document.

 

 

 

 

 

 

Created by the PeopleSoft Knowledge Management Team.
Copyright © 2003 All rights reserved.
Created: dcb 02/24/2003
Reviewed: 09/23/2004